Finance Committee recommendation before Sumter School District's Board of Trustees

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A recommendation from the board's advisory Finance Committee and other committee reports headline the agenda for Sumter School District's Board of Trustees' meeting scheduled for Monday.

A district staff member distributed the agenda to the media late Thursday.

In their monthly committee meeting Jan. 16, Finance Committee members voted unanimously to recommend the full board approve and publish a listing of additional purchasing procedures. The committee recommended those added procedures be included in the district's administrative rules to its purchasing policy.

The additional purchasing policies in the recommendation include conducting a procurement audit every fiscal year and limiting emergency procurements and sole-source procurements as much as possible.

The committee's motion comes after the district's auditor noted various related findings in the district's initial procurement audit in December 2016. After the consolidated Sumter School District was formed in July 2011, it received a two-year grace period before a procurement audit was necessary from the state Department of Education. School districts are required to have the audit of purchase processes at least once every three years by state law. The procurement audit completed in December 2016 represented the three-year period of 2013-16.

At-large board member Bonnie Disney, chair of the Curriculum, Instruction and Assessment Committee, is also expected to give a committee report at Monday's meeting. Additionally, district Chief Financial Officer Chris Griner will provide the board with the district's monthly financial reports for November and December, according to the agenda.

Like all board-related meetings, the public is invited to attend the meeting, even though public participation is not on the agenda. Monday's meeting is the board's regular monthly work session, and public participation is not held during these sessions. The meeting begins at 6 p.m. at the district office, 1345 Wilson Hall Road.